Description
We are seeking an experienced Receptionist (Female) / Document Controller with a pleasing personality and customer service attitude to manage our front office
Key Responsibilities Receptionist:
- Welcome visitors in with a positive, helpful attitude and direct them appropriately.
- Answering phones in a professional manner and routing calls as necessary.
- Notifies company personnel of visitor arrival.
- Attendance tracking of all employees.
- Operate standard office equipment on a regular basis including fax machines, printers etc.
- Keep detailed and accurate records of visitor requests and calls received. Maintains security by following procedures, and monitoring the logbook.
- Receive deliveries; sort and distribute incoming mail.
- Preparing meetings and training rooms.
- Take inventory of supplies and restock as needed.
- Maintaining safety and hygiene standards of the reception area.
- Assisting colleagues with administrative tasks.
Responsibilities Document Controller;
- Copy, scan and store documents
- Check for accuracy and edit files, like contracts
- Review and update technical documents (e.g. manuals and workflows)
- File documents in physical and digital records
- Create templates for future use
- Retrieve files as requested by employees and clients
- Manage the flow of documentation within the organization
- Maintain confidentiality around sensitive information and terms of the agreement
- Prepare ad-hoc reports on projects as needed